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Whitehorse Spring Festival 2024 - COMMUNITY GROUP APPLICATION

Welcome to the Whitehorse Spring Festival 2024!


The Whitehorse Spring Festival will be held on Sunday 17 November 2024.

In 2024 Spring Festival has a Superheroes theme. Be they real or imaginary, there are superheroes amongst us all, so come and have fun with the superheroes of the Spring Festival.

You can help us shine a spotlight on our very own Whitehorse superheroes – from courageous emergency responders who keep us safe, to green-thumbed gardeners transforming our streets, as well as passionate locals igniting our community creativity through dance, music, sports and more.

Please note: Spring Festival is being held in November this year due to the Council elections taking place in October.




Key Dates

  • Applications open on Monday 8 July 2024
  • Applications close on Monday 19 August at 11pm.
  • Successful applicants will be notified by Monday 2 September 2024.
  • Compulsory season briefing, held on Wednesday 6 November 2024 from 4.30pm – 6.15pm at the Whitehorse Civic Centre.




Please note

Whitehorse Spring Festival is not a platform for business. If you are a local business that wishes to take part in Spring Festival or another event, please email arts@whitehorse.vic.gov.au to ask about sponsorship opportunities.

If you are a professional performer or artist, there may be opportunities at our other events for you to take part. Please get in contact with us by emailing arts@whitehorse.vic.gov.au. Remember to include samples of your previous performances such as YouTube, video, or website links, so we can see more about what you do.




Important

The following application may take 15 minutes or more to complete. Your progress will not be saved if you leave the site prior to the completion of your application.

You will be required to upload your Public Liability Insurance Certificate of Currency for $20 Million cover.




Privacy notification

The information requested on this online application is being collected for the purpose of organising the Whitehorse Spring Festival 2024. The information will be used solely by Council for that primary purpose or directly related purpose and will not be disclosed to any other party except as required by law. After the festival, if anyone contacts us to ask about your group, we will forward the query to you.




Community participation options

  1. Stage Performance
    A number of 5-20 minute performance or demonstration spots are available across our four stages for groups looking to showcase their talent at Spring Festival. All performances/demonstrations will be supported by a professional sound technician and stage manager.
  2. Community stall
    Not-for-profit and community groups/organisations, either based in Whitehorse or providing services to Whitehorse residents, are able to apply for a community stall at Spring Festival. Stalls may be used by groups to fundraise, distribute information, or discuss projects with the local community.
  3. Political party stall
    Political parties are able to apply for a stall at Spring Festival to engage with the community.  Stalls may be used by groups to distribute information or discuss projects with the local community.
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What type of organisation are you?

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This must be the main person Council will liaise with for all Spring Festival correspondence

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8.  

Is your organisation based in Whitehorse?

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A Public Liability Insurance Certificate of Currency for $20 million must be submitted with your application. If your policy expires prior to the event date, an update Certificate of Currency must be provided to Council 2 weeks prior to the event date
16.  

How will your group participate in the Spring Festival?

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18.  

Culture Fest Participation EOI

Culture Fest is Council's multicultural focused event that is held in March at Strathdon House and Orchard Precinct.  We are seeking expressions of interest from multicultural community groups that would be interested in participating in Culture Fest.

Please indicate your interest in being part of the event, and agreement to being contacted later in the year by a member of Council's Festivals or Communities, Engagement & Integrated Planning teams to discuss your interest.

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Terms and Conditions

  • Public Liability Insurance - All stallholders and performers must submit a copy of their current Public Liability Insurance (PLI) certificate for $20 million with their application.
  • Space at the event is limited and Council may not be able to accept all applications.  Preferences will be given to Whitehorse based organisations.
  • Council has the right to determine the location of all stalls.
  • Activities/displays must be contained within the allocated area. Policies, promotional material or other information are not permitted to be distributed outside of the stall allocation.
  • Spruiking and amplification are not permitted.
  • All electrical appliances brought onto the event site for use within a stall or as part of a performance or activation must be tested and tagged by a registered electrician within the last 12 months, or be new with proof of purchase (An electrician on the event day will be able to test and tag for a small fee if not tested and tagged).
  • Any stallholders using electrical equipment as part of their display will be required to provide a 4.5kg ABE fire extinguisher. 
  • Source carbon neutral, local products and services where practical.
  • Order of preference for packaging is: reusable first, recyclable second and compostable third.
  • Endeavour to reduce the amount of packaging used and the generation of unnecessary waste.
  • Consider providing incentives or discounts for attendees that bring their own drink bottles, reusable coffee cups and reusable bags.
  • Bottled water is not permitted to be sold - free water is provided at water stations.
  • Glass bottles, balloons, plastic decorations, polystyrene, glitter and all other Victorian Government banned single-use plastics are not permitted.
  • Keep distribution of printed material to a minimum.
  • Safety and Risk Management - Marquees, furniture, display vehicles and all other equipment brought onto site by stallholders will be checked by the Public Safety Officer prior to the event opening to the public. If the Public Safety Officer deems your set-up or equipment to be insufficient, unsafe or otherwise unsuitable you will have to remedy the situation or cease operation and leave the site. Stallholders may also be requested to provide a photo of their set-up prior to the event.
  • Safety and Risk Management - All participants must comply with all on-site safety directives.
  • All performances at Spring Festival are voluntary and groups will not be paid to perform.
  • Council has the right to determine performance times and stage allocation as deemed suitable.
  • Food or refreshments will not be provided.
  • Performances must be suitable for this family friendly event 
  • All conduct must be positive and support the Council’s service to the community.
  • Profanity/sexual innuendo/drug and alcohol references are not permitted. 
  • Behaviour that could be interpreted as racist, sexist or homophobic is not permitted.
  • All technical requirements need to be listed on the application. Bands should also provide a stage plan.  An audio technician and stage manager are provided for each stage.
  • Microphones and music playback facilities will be available. 
  • A basic backline is not provided.
  • TV screens are NOT provided.
  • Photography and filming is taking place at this event. Photos and video footage captured may be used in promotional material for Whitehorse City Council and will be kept on file. If you do not wish to be included in content captured, please advise us via email arts@whitehorse.vic.gov.au
* required